Construction Tendering: Preparation, Submittal, Analysis and Award

Introduction

Contracting today demands a highly-skilled and professional approach. This holds true for design, construction, and management service contracts in support of major projects where the technical complexities and risks call for special expertise to create and control appropriate contractual relationships. The adoption of the right contract strategy to fit the circumstances has a vital role in ensuring the success of the project. Deciding who is best suited to conduct the various parts of the work, establishing and negotiating appropriate contract terms and conditions are important elements of that strategy. This course is designed to teach the practical techniques and skills involved in contract tendering and awarding, which are important contracting processes. The aim of this module is to provide comprehensive instruction on key issues, which different contracting authorities and contractors need to focus their attention on, from early planning to contract to tender and awarding under the prevailing laws. The issues considered in the planning stage include the definition of objectives; analysis of risks and likely costs; possible contract structures and types of pricing; technical and financial evaluation of potential contractors; invitations to tender; important contract terms and conditions; preparation and submission of bids; evaluation of bids; and contract negotiation and award.

Objectives

This course is designed to teach the practical techniques and skills involved in contract tendering and awarding, which are important contracting processes.

Training Methodology

This is an interactive course. There will be open question and answer sessions, regular group exercises and activities, videos, case studies, and presentations on best practices. Participants will have the opportunity to share with the facilitator and other participants on what works well and not so well for them, as well as work on issues from their own organizations. The online course is conducted online using MS-Teams/ClickMeeting.

Who Should Attend?

This course is invaluable for anyone involved in the planning and administration of contracts, whatever his/her particular responsibilities are, who wishes to obtain the practical knowledge and expertise necessary to make a positive and effective contribution to the successful achievement of the contract's objectives. This might include owner and user organization, regulatory or governmental agencies, architects, engineers, project managers, planners, industrial designers, designer-builders, contractors, owner representatives, project superintendents, expediters, operational personnel, and facilities engineers.

Course Outline

Day 1: Introdcution 

• Characteristics of the construction industry
• Importance of tendering in the construction industry
• Current tendering systems
• General Conditions
• Particular Conditions
• Applicable Laws
• Bid Documents

Day 2: Types of Contract and Contracting Strategies

• Standard Forms
• Stipulated Price Contract
• Unit Price Contract
• Cost Plus a Fee Contract
• Design-Build Contracts
• Construction Management Contracts
• Selecting An Appropriate Form of Procurement
• Client's Involvement With the Process of Construction
• The complexity of the Project
• Separation of Design From Management
• Reserving the Client's Right to Alter the Specification
• Speed From Inception to Completion
• Certainty of Price
• Balancing Conflicting Requirements
• Matching Standard Contracts to Procurement Decisions

Day 3: Pre-Award Considerations

• Separate Contracts
• Construction Contract Forms
• Supplementary Conditions
• Specifications
• Description and Reference
• Types of Specification
• Unit Price Measurements and Methods of Payment
• Cash Allowances
• Contingency Allowances
• Drawings
• Construction Schedules
• Addenda - Contract Forms

Day 4: Bidding Requirements

• Bidding Documents
• Bid Call
• Receiving Bids Bid vs. Proposal
• Cross-Reference of Requirements
• Invitation to Bid
• Instructions to Bidders
• Bid Form
• Acknowledgments
• Bidder Obligations
• Basis of Bids
• Information Available to Bidders
• Preliminary Schedules
• Geotechnical Data
• Familiarity with the Site, Bid Security
• The Bidding Process
• Pre Bid meeting Subcontractor Bidders
• Time Limit for Bidding
• Submission of Bids
• Time for Acceptance
• Bid Depository
• Prior Approvals for Substitutions
• Substitutions
• Addenda
• Alternates
• The Bid Form
• Modification and Withdrawal of Bids
• Mistakes in Bids

Day 5: 

• Tendering and Acquiring Contractor Services
• Advertisements for bids
• Public Works Projects
• In the Private Sector
• Pre-qualification
• Value Engineering
• Constructibility Review
• The Decision to Bid -
• Tender Selection and Awarding
• Tender Analysis
• Current Evaluation System
• Developed Evaluation System
• Contract Award